West Coast University Catalog-Edition 2015-2016 > Financial Policies and Information > Pro-Rata Refund Policy

Pro-Rata Refund Policy

If the student withdraws from the program after the period allowed for cancellation of the agreement and has completed 60% or less of the period of attendance (semester or trimester), the university will calculate whether a tuition refund is due, and if so, remit a refund within 45 days (for California campuses) or 30 days (for Florida and Texas campuses) following the student’s withdrawal. For students receiving funds through the Federal Student Aid program, unearned funds will be returned to the aid programs in the order required under Federal Law. For non-federal student financial aid program funds, the institutional/state refund policy shall be a pro rata refund of funds paid for institutional charges for students who have completed 60 percent or less of the period of attendance. The pro rata percentage is based on days of attendance within the period of attendance. If any portion of those charges was paid from the proceeds of a non-federal loan, then the refund will be sent to the lender or to the agency that guaranteed the loan, if any.

Any  credit balance remaining after program refunds have been made will be paid to the student (or parent, if credit is the result of a parent PLUS loan), unless the student has authorized the school to refund excess funds back to the loan provider.

If the student obtained equipment as specified in the agreement as a separate charge, and returned it in unused, like new condition within 10 days following the date of the student’s cancellation or withdrawal, the university shall refund the charge for the equipment paid. If the student purchased textbooks through the University’s vendor and returned the books to the vendor within ten (10) days of the first day of classes in an unopened condition, the student will be fully credited the cost of the books, less shipping fees. Books returned after the ten (10) day period or returned in an opened or used condition will be credited back to the student’s account as used books, pursuant to the book vendor’s used book buy-back policy. If the student fails to return the equipment in good condition, allowing for reasonable wear and tear, within this 10-day period, the university may offset against the refund the documented cost to the University of that equipment. The student shall be liable for the amount, if any by which the documented cost for equipment exceeds the prorated refund amount. The documented cost of equipment may be less than the amount charged, and the amount the university has charged in the contract. In any event, students will never be charged more than the equipment charges stated in the contract. The University will not buy back used kits. Book return policies do not apply to eBooks.